Sage 200 GDN XML

The Import Goods Despatched Notes task allows you to despatch items on sales orders in Sage 200. The task supports despatching specific items or all stock allocated to the order.

Tasks

• Importing Goods Despatched Notes into Sage 200

XML

Any fields not documented below are not supported with our imports.

Examples of where in the XML the fields should appear are shown in the samples below. Sample import file for despatching items on an order:

<?xml version="1.0" encoding="utf-8"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <DespatchNotes>
    <DespatchNote>
      <OrderNumber>0000001579</OrderNumber>
      <GoodsNotes>
        <GoodsNote>
          <Type>GoodsDespatchedNote</Type>
          <Date>2014-01-01T00:00:00</Date>
          <Sku>PROD001</Sku>
          <Quantity>3</Quantity>
        </GoodsNote>
        <GoodsNote>
          <Type>GoodsDespatchedNote</Type>
          <Date>2014-01-01T00:00:00</Date>
          <Sku>PROD002</Sku>
          <Quantity>1</Quantity>
        </GoodsNote>
      </GoodsNotes>
    </DespatchNote>
  </DespatchNotes>
</Company>

In each of the following sections most of the XML has been omitted to make the samples easier to read, you will need to provide the above as a minimum to create a goods despatched note. The whole structure of the Company schema is used below as a reference of where fields should be in the object model.

Despatch Note

The following information can be sprcified at the despatch note level. The CustomerOrderNumber or the OrderNumber are used to identify which sales order the despatch note is for.

Sage Field	XML Field	Example	Field Type	Field Length	Input
-	Id*	43527	string	255	Optional
Order No	OrderNumber	0000001579	string	20	Required, if a CustomerOrderNumber has not been provided
Customer Order No	CustomerOrderNumber	02-139483-383	string	30	Required, if an OrderNumber has not been provided
-	InvoiceDate*	2021-11-01T00:00:00	date	-	Optional

• Id* - Used internally by Zynk for duplicate prevention. We recommend setting this to the despatch ID from the source system.
• InvoiceDate* - Used if the Auto Print Invoice setting is enabled in the task settings. Any successfully printed invoices in Sage 200 will have this as there invoice date. If no InvoiceDate is specified in the data and the setting is enabled in the task settings, the date of the import will be used as the invoice date in Sage 200.

<?xml version="1.0" encoding="utf-8"?>
<Company 
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <DespatchNotes>
    <DespatchNote>
      <Id>43527</Id>
      <OrderNumber>0000001579</OrderNumber>
      <CustomerOrderNumber>02-139483-383</CustomerOrderNumber>
    </DespatchNote>
  </DespatchNotes>
</Company>

Goods Note

The following information is required at the goods note level, to identify which items to despatch, and the quantity. Alternatively, all items which are ready for despatch can be despatched automatically, by not providing a GoodsNotes collection in the XML.

Sage Field	XML Field	Example	Field Type	Field Length	Input
-	Type*	GoodsDespatchedNote	enum	-	Required
Required Date	Date*	2014-01-01T00:00:00	date	-	Optional
Item Code	Sku	PROD001	string	30	Required
Qty to Despatch	Quantity	3	decimal	-	Required

• Type* - The type must be set to 'GoodsDespatchedNote'
• Date* - If the date is not provided, it will default to the current date

<?xml version="1.0" encoding="utf-8"?>
<Company 
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <DespatchNotes>
    <DespatchNote>
      <GoodsNotes>
        <GoodsNote>
          <Type>GoodsDespatchedNote</Type>
          <Date>2014-01-01T00:00:00</Date>
          <Sku>PROD001</Sku>
          <Quantity>3</Quantity>
        </GoodsNote>
      </GoodsNotes>
    </DespatchNote>
  </DespatchNotes>
</Company>