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Import Items To QuickBooks Online

This task will insert new and update existing items in Quickbooks Online, from a Quickbooks Online Item XML file. The logic surrounding inserting/updating items works as follows:

  1. If an Id is provided for the item, and an item already exists in Quickbooks with this Id, the existing item will be updated.
  2. If an ExternalId is provided for the item, and a match is found in Zynk's truth table, the existing item will be updated.
  3. If a Sku is provided for the item, and an item already exists in Quickbooks with this Sku, the existing item will be updated.
  4. If a Name is provided for the item, and an item already exists in Quickbooks with this Name, the existing item will be updated.
  5. If none of the above conditions are fulfilled, a new item will be created.

Upload Items

Connection

Required
Select a connection to the Quickbooks Online company you want to use. See Connecting to QuickBooks Online

Fail File

Required
The XML file to output any records to which fail to import to Quickbooks.

Input File

Required
The XML file containing the records to import to Quickbooks. See below for a sample input file.

Success File

Required
The XML file to output any records to which are successfully imported to Quickbooks.

Batch Size

Required
The maximum number of records to include in each batch sent to QuickBooks Online. The value must be between 1 and 25. Defaults to 25.

Prevent Reprocessing

Required
Set to true to prevent the same records being imported to Quickbooks more than once. Only works on records where an ExternalId is provided in the input file.

Examples

Sample input file:

<?xml version="1.0" encoding="utf-8"?>
<ArrayOfItem
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <RecordOfItem>
    <ExternalId>PROD-1</ExternalId>
    <Data
      domain="QBO" sparse="false"
      xmlns="http://schema.intuit.com/finance/v3">
      <Name>Product 1</Name>
      <Sku>PROD-1</Sku>
      <Type>NonInventory</Type>
      <IncomeAccountRef name="Sales of Product Income">66</IncomeAccountRef>
      <SalesTaxCodeRef name="20.0% S"></SalesTaxCodeRef>
      <PurchaseTaxCodeRef name="20.0% S">
      </PurchaseTaxCodeRef>
    </Data>
  </RecordOfItem>
</ArrayOfItem>