Skip to content

Sage 50 UK Stock Record XML

Import Products allows you to create and update products within Sage 50.

Any fields not documented below are not supported with our imports.

Tasks

XML

Sample import file for creating a basic product:

<?xml version="1.0"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <Products>
    <Product>
      <Sku>PROD001</Sku>
      <Name>Test Product</Name>
      <SalePrice>100</SalePrice>
      <Publish>true</Publish>
      <TaxCode>1</TaxCode>
      <UnitOfSale>Each</UnitOfSale>
    </Product>
  </Products>
</Company>

Details - Product Details

Sage Field XML Field  Example  Field Type  Field Length  Input 
Product Code Sku PROD001  string  30  Required
Description Name Test Product  string  120 Optional 
Category  GroupCode  1 int  2 Optional 
IntraStat Com. Code  IntrastatCommodityCode  71162019  string  8  Optional 
IntraStat Import Duty Code  IntrastatImportDutyCode  01  string  2  Optional 
Com. Code Description  CommodityCode  Necklaces  string  30  Optional 
Barcode  Barcode  9789862410035  string  60  Optional 
Inactive  IsActive  true  bool  -  Optional 
Item Type  ItemType*  Stock enum  -  Optional 
Location  Location  Warehouse  string  16  Optional 
Weight  UnitWeight  12  double  -  Optional 
Country of Origin CountryOfOriginCode UK string - Optional
Country of Origin CountryOfOriginName* United Kingdom string - Optional
  • ItemType* - can be either Stock, NonStock or Service
  • CountryOfOriginName* - if you are unable to provide the country code, then you can use the country name and our import task will look up the corresponding code. 
<?xml version="1.0"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <Products>
    <Product>
      <Sku>PROD001</Sku>
      <Name>Test Product</Name>
      <GroupCode>1</GroupCode>
      <IntrastatCommodityCode>71162019</IntrastatCommodityCode>
      <IntrastatImportDutyCode>01</IntrastatImportDutyCode>
      <CommodityCode>Necklaces</CommodityCode>
      <Barcode>9789862410035</Barcode>
      <IsActive>true</IsActive>
      <ItemType>Stock</ItemType>
      <Location>Warehouse</Location>
      <UnitWeight>12</UnitWeight>
      <CountryOfOriginCode>UK</CountryOfOriginCode>
    </Product>
  </Products>
</Company>

Details - Defaults

Sage Field XML Field  Example  Field Type  Field Length  Input 
Sales Nominal Code NominalCode 4000 string  8 Optional
Purchase Nominal Code PurchaseNominalCode 5001 string  8  Optional 
Supplier A/C SupplierAccountRef SUP001 string  8 Optional 
Tax Code  TaxCode 1 int 2  Optional 
Part No. SupplierPartNo  123 string  60 Optional 
Department Department 1 int 2  Optional  
<?xml version="1.0"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <Products>
    <Product>
      <NominalCode>4000</NominalCode>
      <PurchaseNominalCode>5001</PurchaseNominalCode>
      <SupplierAccountRef>SUP001</SupplierAccountRef>
      <TaxCode>1</TaxCode>
      <SupplierPartNo>123</SupplierPartNo>
      <Department>1</Department>
    </Product>
  </Products>
</Company>

Details - Status

When creating a new product you can optionally provide the QtyInStock which will create an opening balance adjustment in stock transaction. The in stock quantity is not updated for existing products, to adjust stock levels of existing products see Importing Stock Transactions into Sage 50 UK.

Sage Field XML Field  Example  Field Type  Field Length  Input 
In Stock QtyInStock 10 double - Optional 
<?xml version="1.0"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <Products>
    <Product>
      <QtyInStock>10</QtyInStock>
    </Product>
  </Products>
</Company>

Details - Ordering

Sage Field XML Field  Example  Field Type  Field Length  Input 
Last Cost Price (Standard) LastCostPrice 5 double - Optional
Last Cost Price (Discounted) LastCostPriceDiscounted 2 double -  Optional 
Re-order Qty ReorderQty 10 double -  Optional 
Re-order Level ReorderLvl 10 double -  Optional*
  • Please note, ReorderLvl is only amendable in Zynk 2022.12.1 and above.
<?xml version="1.0"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <Products>
    <Product>
      <LastCostPrice>5</LastCostPrice>
      <LastCostPriceDiscounted>2</LastCostPriceDiscounted>
      <ReorderQty>10</ReorderQty>
      <ReorderLvl>10</ReorderLvl>

    </Product>
  </Products>
</Company>

Details - Sales Price

Sage Field XML Field  Example  Field Type  Field Length  Input 
Price SalePrice 100 double - Optional
Unit of Sale UnitOfSale Each string 8  Optional  
<?xml version="1.0"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <Products>
    <Product>
      <SalePrice>100</SalePrice>
      <UnitOfSale>Each</UnitOfSale>
    </Product>
  </Products>
</Company>

Discount

You can import quantity break discounts into the discounts tables A, B, C, D and E. Each table allows up to 10 quantity levels. The levels are defined from the order of the product quantity breaks in the XML file.

Sage Field XML Field  Example  Field Type  Field Length  Input 
Discount Table Reference A string 1 Optional
Quantity  Quantity  600  double  -  Optional 
Discount % DiscountPercentage 50 double -  Optional  
<?xml version="1.0"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <Products>
    <Product>
      <ProductQtyBreaks>
        <ProductQtyBreak>
          <Reference>A</Reference>
          <Quantity>600</Quantity>
          <DiscountPercentage>50</DiscountPercentage>
        </ProductQtyBreak>
        <ProductQtyBreak>
          <Reference>A</Reference>
          <Quantity>1200</Quantity>
          <DiscountPercentage>58.57</DiscountPercentage>
        </ProductQtyBreak>
        <ProductQtyBreak>
          <Reference>B</Reference>
          <Quantity>600</Quantity>
          <DiscountPercentage>45.71</DiscountPercentage>
        </ProductQtyBreak>
        <ProductQtyBreak>
          <Reference>C</Reference>
          <Quantity>1200</Quantity>
          <DiscountPercentage>17.14</DiscountPercentage>
        </ProductQtyBreak>
      </ProductQtyBreaks>
    </Product>
  </Products>
</Company>

Web

Sage Field XML Field  Example  Field Type  Field Length  Input 
Description Description Sample product string 60 Optional
Details LongDescription A new sample product string 1023 Optional 
Publish to Web  Publish  true  bool  -  Optional 
Special Offer  SpecialOffer  false  bool  -  Optional 
Category A Custom1  Blue  string  60  Optional  
Category B Custom2  Large  string  60  Optional  
Category C Custom3  Tee  string  60  Optional   
<?xml version="1.0"?>
<Company
  xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
  xmlns:xsd="http://www.w3.org/2001/XMLSchema">
  <Products>
    <Product>
      <Description>Sample product</Description>
      <LongDescription>A new sample product</LongDescription>
      <Publish>true</Publish>
      <SpecialOffer>false</SpecialOffer>
      <Custom1>Blue</Custom1>
      <Custom2>Large</Custom2>
      <Custom3>Tee</Custom3>
    </Product>
  </Products>
</Company>