Sage 200 Online Bank Receipt XML
Bank receipts are used to record the money being received into a bank account. Further information can be found on the Sage 200 Online Bank Receipt API Documentation.
Tasks
Identifiers
external_id
Optional (recommended)
To prevent duplicate bank receipts being imported into Sage 200 we would recommend to always set the external_id field to a unique id from the source system. When the field is provided it will be stored within Zynk's internal database along with the URN assigned by Sage 200.
| Type | Example | XML |
|---|---|---|
| string(255) | 12345 | <external_id>12345</external_id> |
Fields for Download and Upload
bank_id
Dependant (see bank)
The unique id of the bank to receive money into. Can also be looked up based on the bank code, see bank.
| Type | Example | XML |
|---|---|---|
| integer(int64) | 27006 | <bank_from_id>27006</bank_from_id> |
bank
Dependant (see bank_id)
Performs a lookup for the ID of the bank based on the code specified. Only takes effect when bank_id is not specified.
| Type | Example | XML |
|---|---|---|
| integer(int64) | 1200 | <bank><code>1200</code></bank> |
nominal_analysis_items
Required
The nominal analysis lines that relate to the receipt. The <nominal_analysis_items> node is a collection of <nominal_analysis_item> nodes that allow you analyze the value of the sales receipt to specific nominal codes. See full example XML below.
| Field | Type | Example | XML |
|---|---|---|---|
| code | string(8) | 4000 | <code>4000</code> |
| cost_centre | string(3) | 020 | <cost_centre>020</cost_centre> |
| department | string(3) | SAL | <department>SAL</department> |
| narrative | string(6000) | 4000 | <narrative>Received £120 into 1200</narrative> |
| gross_value | number(decimal 2dp) | 120 | <gross_value>120</gross_value> |
| goods_value | number(decimal 2dp) | 100 | <goods_value>100</goods_value> |
| tax_code_id | integer(int64) | 26245 | <tax_code_id>26245</tax_code_id> |
| tax_code/code | integer(int16) | 1 | <tax_code><code>1</code></tax_code> |
| tax_value | number(decimal 2dp) | 20 | <tax_value>20</tax_value> |
| transaction_date | datetime | 2020-01-01T00:00:00 | <transaction_date>2020-01-01T00:00:00</transaction_date> |
| reference | string(20) | SL23415 | <reference>SL23415</reference> |
transaction_date
Optional
The date of the transaction. Should be specified in the ISO 8601 date format. Will default to the system date if not specified.
| Type | Example | XML |
|---|---|---|
| datetime | 2020-01-01T00:00:00 | <transaction_date>2020-01-01T00:00:00</transaction_date> |
reference
Optional
The reference for the bank receipt (can be the cheque number).
| Type | Example | XML |
|---|---|---|
| string(20) | Web Sales | <reference>4634621</reference> |
second_reference
Optional
A second reference for the bank receipt.
| Type | Example | XML |
|---|---|---|
| string(20) | Order #12345 | <second_reference>Order #12345</second_reference> |
tax_registration_number
Optional
The tax registration number of the person the money has been received from (Sage 200 Education Online Only).
| Type | Example | XML |
|---|---|---|
| string(30) | GB123456789 | <tax_registration_number>GB123456789</tax_registration_number> |
narrative
Optional
The default description that is used on each nominal analysis item. Can be overridden for each individual nominal analysis item via the nominal_analysis_items collection.
| Type | Example | XML |
|---|---|---|
| string(6000) | Received £120 into 1200 | <narrative>Received £120 into 1200</narrative> |
exchange_rate
Optional
The exchange rate between the bank account and the system. This is only applicable if the bank account currency specified is different to the base currency. Defaults to the bank currency exchange rate if not specified.
| Type | Example | XML |
|---|---|---|
| number(decimal 6dp) | 1.000000 | <exchange_rate>1.000000</exchange_rate> |
cheque_currency_id
Optional
The currency ID of the bank receipt. This is only applicable if the bank account currency specified is different to the base currency. Can also be looked up based on the currency ISO code, see cheque_currency. Defaults to the bank account currency if not specified.
| Type | Example | XML |
|---|---|---|
| integer(int64) | 351235 | <cheque_currency_id>351235</cheque_currency_id> |
cheque_currency
Optional
Performs a lookup for the currency ID of the bank receipt based on the ISO code specified. Only takes effect when cheque_currency_id is not specified. Defaults to the bank account currency if not specified.
| Type | Example | XML |
|---|---|---|
| integer(int64) | GBP | <cheque_currency><currency_iso_code><code>GBP</code></currency_iso_code></cheque_currency> |
cheque_exchange_rate
Optional
The exchange rate between the cheque and the bank account. This is only applicable if the bank account currency specified is different to the base currency. Defaults to the cheque currency exchange rate if not specified.
| Type | Example | XML |
|---|---|---|
| number(decimal 6dp) | 1.000000 | <cheque_exchange_rate>1.000000</cheque_exchange_rate> |
tax_code_id
Optional
The tax code ID for the bank receipt. This is only applicable if the bank account currency specified is different to the base currency. Can also be looked up based on the tax code, see tax_code. Defaults to the default tax code if not specified.
| Type | Example | XML |
|---|---|---|
| integer(int64) | 658747 | <tax_code_id>658747</tax_code_id> |
tax_code
Optional
Performs a lookup for the tax code ID for the bank receipt based on the code specified. Only takes effect when tax_code_id is not specified. Defaults to the default tax code if not specified.
| Type | Example | XML |
|---|---|---|
| integer(int64) | 1 | <tax_code><code>1</code></tax_code> |
cheque_value
Required
The value of the receipt. This is only applicable if the bank account currency specified is different to the base currency.
| Type | Example | XML |
|---|---|---|
| number(decimal 2dp) | 120 | <cheque_value>120</cheque_value> |
cheque_goods_value
Required
The net value of the receipt. This is only applicable if the bank account currency specified is different to the base currency.
| Type | Example | XML |
|---|---|---|
| number(decimal 2dp) | 100 | <cheque_goods_value>100</cheque_goods_value> |
cheque_tax_value
Required
The tax element of the receipt. This is only applicable if the bank account currency specified is different to the base currency.
| Type | Example | XML |
|---|---|---|
| number(decimal 2dp) | 20 | <cheque_tax_value>120</cheque_tax_value> |
bank_charges
Required
The nominal analysis items which relate to bank charges for the receipt. This is only applicable if the bank account currency specified is different to the base currency. The <bank_charges> node is a collection of <bank_charge> nodes that allow you analyze the value of the bank charges to specific nominal codes. See full example XML below.
| Field | Type | Example | XML |
|---|---|---|---|
| code | string(8) | 4000 | <code>4000</code> |
| cost_centre | string(3) | 020 | <cost_centre>020</cost_centre> |
| department | string(3) | SAL | <department>SAL</department> |
| value | number(decimal 2dp) | 120 | <value>120</value> |
Example XML
Minimal Example
<?xml version="1.0" encoding="utf-8"?>
<BankReceipts>
<BankReceipt>
<bank>
<code>1200</code>
</bank>
<nominal_analysis_items>
<nominal_analysis_item>
<code>4000</code>
<gross_value>120</gross_value>
</nominal_analysis_item>
</nominal_analysis_items>
</BankReceipt>
</BankReceipts>
Full Example
<?xml version="1.0" encoding="utf-8"?>
<BankReceipts>
<BankReceipt>
<external_id>12345</external_id>
<bank_from_id>27006</bank_from_id>
<bank>
<code>1200</code>
</bank>
<nominal_analysis_items>
<nominal_analysis_item>
<code>4000</code>
<cost_centre>020</cost_centre>
<department>SAL</department>
<narrative>Received £120 into 1200</narrative>
<gross_value>120</gross_value>
<goods_value>100</goods_value>
<tax_code_id>26245</tax_code_id>
<tax_code>
<code>1</code>
</tax_code>
<tax_value>20</tax_value>
<transaction_date>2020-01-01T00:00:00</transaction_date>
<reference>SL23415</reference>
</nominal_analysis_item>
</nominal_analysis_items>
<transaction_date>2020-01-01T00:00:00</transaction_date>
<reference>4634621</reference>
<second_reference>Order #12345</second_reference>
<tax_registration_number>GB123456789</tax_registration_number>
<narrative>Received £120 into 1200</narrative>
<exchange_rate>1.000000</exchange_rate>
<cheque_currency_id>351235</cheque_currency_id>
<cheque_currency>
<currency_iso_code>
<code>GBP</code>
</currency_iso_code>
</cheque_currency>
<cheque_exchange_rate>1.000000</cheque_exchange_rate>
<tax_code_id>658747</tax_code_id>
<tax_code>
<code>1</code>
</tax_code>
<cheque_value>120</cheque_value>
<cheque_goods_value>100</cheque_goods_value>
<cheque_tax_value>120</cheque_tax_value>
<bank_charges>
<bank_charge>
<code>4000</code>
<cost_centre>020</cost_centre>
<department>SAL</department>
<value>120</value>
</bank_charge>
</bank_charges>
</BankReceipt>
</BankReceipts>